Posted Sep 27, 2024Program Assistant
Details
Business: Lillooet Tribal Council
Email: info@lillooettribalcouncil.ca
Phone: 250-256-7523
Address: 650 Industrial Place
Website: https://lillooettribalcouncil.ca/
Tags
AdministrativeDescription
Job Summary
The Program Assistant reports to the Program Manager and exercises considerable
independence to fulfill a wide range of duties that support the effective functioning of the CALC
program and facility. The Program Assistant supports the administration, development, and
coordination of CALC education and training programs.
Key Responsibilities
• Arrange hotel accommodations, gas vouchers, travel expense cheques
• Pick up snacks/groceries and supplies for events and programs.
• Order office supplies and equipment, including furniture and equipment
• Book venues, catering, (organize catering bids for large meetings/events),
• Prepare agendas, information packages, sign-in sheets, honoraria forms,
• Arrange equipment such as projectors, microphones, etc.
• Write newsletters, advertisements, and promotional materials.
• Provide support to students and instructors.
• Assist with coordinating training and student intake
• Coordinate and attend community events to promote CALC.
• Prepare and code cheque requisitions, purchase orders, invoices, credit card receipts
• Manage petty cash
• Attend monthly planning and budget meetings.
• Maintain and organize the CALC resource table, bulletin board,
calendars, and sign in/out board: ensure all information is relevant and up to date,
• Perform receptionist duties as required.
Skills and Experience
• Certificate in Office Administration would be an asset with minimum one experience or
equivalent combination of education and training.
• Advanced working knowledge of Microsoft Office (Word, Excel, PPT, etc.),
• Excellent communication skills: written, verbal (e.g. phone), and interpersonal, and listening
• Independent problem solving and judgement
• Experience working with indigenous individuals and organizations
• Excellent organizational and time management,
• Social media management,
• Driver licence and use of vehicle
• Criminal record will be required
SUBMIT RESUME AND COVER LETTER TO:
ATTN: Andrea Leech, Administrator at info@lillooettribalcouncil.ca
For more information and detailed Job Description contact Yvonne LaRochelle, Program Director
at ylarochelle@lillooettribalcouncil.ca or 250 256-7523.
